IT Procurement Specialist

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January 7, 2020
New York, New York
Job Type


Responsible for IT purchasing for all technology-related equipment, invoice processing and tracking, and asset tracking throughout its life cycle. Assist in establishing and implementing policies, procedures and inventory controls to ensure that the firm obtains the best pricing on technology purchases. Assist in financial budgeting and reconciliation of financial reports for the budget. Plan, monitor, and record hardware/software licenses to ensure compliance with vendor contracts. Acquire resources within budget and facilitate communication between the firm and its vendors in order to deliver products and services according to plan.


Accounting Duties

  • Review and compare purchase orders and invoices to verify validity of information
  • Assistance with IT budget planning and monthly financial variance reconciliation
  • Prioritization of payments to outside vendors and preparation of special check requests
  • Submit and track all invoices and related documentation to the Finance Department to ensure timely payment to vendors
  • Generate and analyze accounting reports for IT
  • Develop and coordinate the preparation of detailed financial spreadsheets for use in the IT budget management process
  • Process Practice Support vendor invoices for payment; follow up as required

Purchasing Duties

  • Research, cultivate and maintain key vendor relationships
  • Reply to vendor inquiries; resolve issues and disparities relating to purchases of goods, services and payments
  • Communicate effectively with all levels of staff and vendors regarding purchase requests
  • Obtain bids and negotiate pricing on all information technology equipment and services
  • Update on delivery and inventory status
  • Locate and obtain equipment for emergency equipment needs

General Duties

  • IT purchasing and vendor invoicing
  • IT asset (hardware and software) inventory tracking
  • Lead/participate in small projects as needed
  • Support the PMO function, assist in preparation of departmental reporting
  • Work closely with all departmental managers to ensure service levels are maintained
  • Communicate effectively with all levels of staff regarding purchase requests
  • Provide quality control for the purchasing function for all hardware, software, training and telecom
  • Adhere to and make recommendations on improving policies and procedures to monitor and tighten controls over the assignment of technology equipment
  • Provide support for staff with technology related equipment


  • Experience with automated inventory and purchasing systems
  • Excellent Word, Excel and PowerPoint skills
  • Familiarity with technical equipment: PC’s, servers, peripherals, etc.
  • Strong organizational, communication and negotiation skills
  • Ability to consistently meet deadlines, often under time constraints
  • Ability to develop strong internal and external relationships
  • Ability to multi-task
  • Experience supporting an information technology organization strongly desired
  • Bachelor’s degree preferred
  • Technical background a big plus

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